The Digital Toolkit Guide 2025
Digital tools should simplify your work, not complicate it. This guide offers a curated set of apps designed to adapt to your way of working and streamline your workflow. Choose what fits, skip the rest and reclaim your focus.
PRODUCTIVITYTIPS, TOOLS N SHORTCUTS
12/10/2024
Success in entrepreneurship depends on how you manage time, tasks and energy. The right digital tools turn heavy workloads into clear, manageable steps so you can focus on growth.
Below is a carefully selected neurodivergent-friendly toolkit to help build a workflow that fits your ADHD brain.
Productivity Solutions
1. Amazing Marvin (https://amazingmarvin.com/)
What makes it special: Highly customisable system widely used by ADHDers for flexibility
Key features: Task management with switchable strategies, focus aids, timeboxing
Practical tip: Start with one Strategy matching your natural workflow, layer more as needed
2. Goblin Tools (https://goblin.tools)
What makes it special: One-click task decomposition for ADHD task paralysis
Key features: Magic ToDo (step-breaker), Formaliser (tone adjuster), Judge (social filter)
Practical tip: Paste overwhelming tasks into Magic ToDo for instant step-by-step breakdown
Task Management Tools
3. Todoist (https://todoist.com/)
What makes it special: Intuitive interface that makes complex lists manageable
Key features: Color-coded labels, filters, progress tracking
Practical tip: Start with simple lists, add labels when workload grows
4. Asana (https://asana.com/)
What makes it special: Visual project views for clear workload oversight
Key features: Timeline view, recurring tasks
Practical tip: Automate weekly check-ins and admin tasks
5. ClickUp (https://clickup.com/)
What makes it special: All-in-one workspace reducing app switching
Key features: Custom dashboards, workflow automations
Practical tip: Test Free plan before building complex systems
Time and Focus Tools
6. Toggl Track (https://toggl.com/)
What makes it special: Simple time tracking with clear reports
Key features: One-click timers, detailed reporting
Practical tip: Review weekly reports to rebalance time allocation
7. Clockify (https://clockify.me/)
What makes it special: Team-friendly tracking with generous free tier
Key features: Project timers, visual dashboards
Practical tip: Use project timers to estimate future work
8. Forest (https://www.forestapp.cc/)
What makes it special: Gamified focus timer that plants real trees
Key features: Focus sessions with visual rewards
Practical tip: Start with 25-minute blocks
9. Freedom (https://freedom.to/)
What makes it special: Cross-device blocker for websites/apps
Key features: Custom blocklists, scheduled sessions
Practical tip: Create separate lists for deep work/admin
10. Brain.fm (https://www.brain.fm/)
What makes it special: Science-based audio for cognitive support
Key features: AI-generated focus/relaxation soundscapes
Practical tip: Test different sounds for different tasks
11. Sunsama (https://sunsama.com/)
What makes it special: ADHD-friendly daily planning preventing overload
Key features: Time boxing, focus mode, calendar integration
Practical tip: Use "Spillover" to auto-reschedule unfinished tasks
Automation and Organisation
12. Zapier (https://zapier.com/)
What makes it special: Connects apps to automate repetitive work
Key features: Multi-step workflows, scheduling
Practical tip: Automate one small task first
13. IFTTT (https://zapier.com/)
What makes it special: Simple triggers for everyday automations
Key features: Applets across web/smart devices
Practical tip: Start with social/email workflows
14. Notion (https://www.notion.so/)
What makes it special: Flexible workspace for notes/projects
Key features: Templates, databases, AI features
Practical tip: Build one essentials dashboard first
15. Obsidian (https://obsidian.md/)
What makes it special: Local-first notes with neural linking
Key features: Graph view, markdown support, plugins
Practical tip: Use Daily Notes template to capture thoughts
Wellness Tools
16. Habitica (https://habitica.com/)
What makes it special: Gamified habits making progress fun
Key features: Reward system, community challenges
Practical tip: Include both work and self-care in daily quests
17. Headspace (https://www.headspace.com/)
What makes it special: Short guided sessions for mental resets
Key features: 3-5 minute meditations, sleep content
Practical tip: Use between context switches
Getting Started with an ADHD Brain
For optimal results:
Start with Goblin Tools + Brain.fm - they tackle core executive function hurdles
Pick ONE tool per category initially
Test each for 30 days before committing
Schedule monthly reviews to prune unused tools
Remember: Productivity isn't about tool count - it's about what fits YOUR neurotype
Pro ADHD Tip: Join neurodivergent entrepreneur communities on Discord (like ADHD Hive) to share toolkit strategies that actually work for atypical brains.
Contact me for a chat to see which system/s would work best for the way you think.
